Postal History publishing, and sale of books, sponsorship of authors and postal history research, through grants, guidance and support - are the main objectives of the Stuart Rossiter Trust. The trust is a Registered Charity Number 292076.
The Stuart Rossiter Trust (‘the Trust’) is a Charitable Trust supporting research and publication relating to the history of communication through postal systems of the world. Authors of previously unpublished study on any aspect of postal history are welcome to approach the Trustees with a view to publication of the results of their original research.
The following Guidelines for Authors set the standard to which the Trust expects works produced under its imprimatur. These Guidelines may be revised from time to time and are referred to as ‘Guidelines’. The term ‘Work’ includes book, paper, pamphlet and article. The term ‘Author’ includes authors and contributors.
Although every effort has been made to trace and contact copyright holders this has not been possible in some cases. If notified, the publisher will be pleased to rectify any errors or omissions at the earliest opportunity.
Where it is agreed with the Trustees that the author retains the copyright in the work to be published by the Trust, a statement along the following lines should be included on the verso of the title page to the work.
Copyright © [insert author’s names] who is identified as the author of this work [insert year of publication]
Apart from any fair dealing for the purposes of research or private study or criticism or review, no part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means electronic, mechanical, photocopying or otherwise, without the prior written permission of the publishers and copyright holder.Preparatory steps
of Manuscript and Style Notes
Manuscripts must be written in English, unless the Trustees received prior notice and have given their assent. Typesetting and style for any work should conform to the specific standards as set out in these Guidelines.
The text of articles can be produced in any form, however the following is preferred:
Preparatory excerpts from the proposed work may be submitted:
The near final and final texts shall be submitted in digital form:
For typewritten text the font used by contributors does not matter for the purposes of the excerpts supplied to the Trustees at the preparatory stage. The proposal will be considered having in mind, inter alia, the most appropriate page format and font to be used.
The use of CAPITAL LETTERS, or italic fonts throughout should be avoided.
Tables should be included within the text as part of a normal word-processing document, or provided as a separate spreadsheet file. The preferred spreadsheet format is Microsoft Excel, although most IBM PC compatible formats can be handled.
Ideally, illustrations should be scanned in CMYK colour at 300 dpi and saved as tif files. These should be put on a CD. If illustrations cannot be scanned, photographs or high quality photocopies may be sent.
Each illustration must be clearly identified by an appropriate file title which includes the Figure number, or have "Fig x" written on the back in pencil if on paper. A short caption must be included with each illustration, map, diagram, etc. ideally no more than one line of text.
No illustrations should be saved as jpeg files, or otherwise be compressed, or re-scaled from a compressed file. Under no circumstance must original material be sent to the Trustees.
/ Style Instructions
The Trustees adopt the following standards, based on The Oxford Guide to Style The style bible for all writers, editors and publishers, Oxford University Press being a revision of Hart's Rules for Compositors & Readers at the University Press Oxford and Philatelic Literature Compilation Techniques and Reference Sources by James Negus and published by James Bendon. Authors are strongly urged to follow these standards to minimise subsequent changes.
The preferred dictionary for the English language is The Oxford Dictionary for Writers & Editors (Second edition, 2000) for reference. Care must be taken to check spelling, grammar and punctuation and to ensure conformity to the style instructions in these Guidelines. This is primarily the author’s responsibility.
|datestamp||date stamp, date-stamp|
|De La Rue||De la Rue|
|handstruck||hand struck, hand-struck|
|post office||postoffice, post-office|
Cite book and magazine titles in italics with no quotes, thus:
Maritime Disaster Mail or The London Philatelist.
Cite names of ships, trains and aircraft as books, thus: the Colombo, the Royal Scot, the Concorde.
When an acronym appears before a ship name, HMS RMS SS MV, it will be in upright capitals without full stops, thus: HMS Tennant, RMS Queen Mary.
In normal text, dates must always be written in day month year format, with the month being spelled in letters rather than numbers. Using 2 February 1955 as an example
months not abbreviated not 2 Feb 1955
-st, -nd, -rd, -th not
2nd February 1955, not 2nd February 1955
no preceding 'the' not the 2 February 1955
no leading zero not 02 February 1955
century always given not 2 February 55
ranges should be expressed using the words 'from' and 'to'.
from 2 to 8 February Not from 2 - 8 February, and not held 6 - 8 February.
An exception to this is in tables where the month name can be shortened to the first three letters. A further exception is when quoting, for example "the postmark reads 6.2.40".
When quoting dates the Trust would expect the English style of dates to be used, i.e. day/month/year. The US style of month/day/year can be confusing in publications in Britain.
Where quoting a datestamp, it should always be quoted as it appears struck, i.e. JY 20, not 20 JY if it is struck month/day. If month is in roman numerals, i.e. XII, quote in roman numerals, do not transcribe to arabic or letters, because that would not be a ‘quotation’ from the datestamp.
Centuries are given in numerals with no capitals, thus:
19th century not nineteenth century, not 19th Century.
Decades are either given in numerals with a plural s without an apostrophe or in words with an initial capital, thus:
1890s not 1890's, Twenties not twenties.
Numbers are spelled out completely if less than 11, thus:
one, two, three, ... ten not 1, 2, 3, ... 10
Numbers greater than ten are always expressed in digits. Commas are to be used to separate thousands from 10,000 upwards, thus:
12 not twelve, 1234 not 1,234, 12,345 not 12345.
A million is 1,000,000; a billion in present day use is 1,000,000,000.
Currency amounts are treated as ordinary numbers with respect to the use of commas for thousands.
Weights and Measures
Weights and measures will be given in metric units unless quoting historical information. For example the size of a postmark will be given in millimetres. Units should be abbreviated as follows, always without full stops (apart from inches, where a full stop is exceptionally used to avoid confusion with the word "in"), thus:
Unlike ordinary numbers, figures up to ten will be given in digits, not spelled out. One space should be present between the number and the unit. No -s will be added for plurals, thus:
mm not 15mm, 5 oz not 5 ozs.
|Figure||Fig. with capital and full stop|
|Number||No. with capital and full stop|
|Titles||Use Mr Mrs Ms Miss Prof St (ie no full stops)|
|Honours||Use VC FSIAD BSc no full stops, not separated from name by commaIn particular, fellows of the Royal Philatelic Society will be stated as Mr A.N. Other FRPSL|
|Latin||ie eg etc viz use lowercase without full stops|
|BC AD use capitals without full stops|
|am pm in times of the day use lower case without full stops|
Lowercase letters, with full stops, thus:
c.d.s. circular datestamp
f.d.c. first day cover
Capital letters, no full stops, thus:
ABPS Association of British Philatelic Societies
APS American Philatelic Society
BPF British Philatelic Federation
BPT British Philatelic Trust
FIP Fédération Internationale de Philatélie
FRPSL Fellow of the Royal Philatelic Society London
GB Great Britain
GPO General Post Office
NPS National Philatelic Society
NZ New Zealand
PCGB Philatelic Congress of Great Britain
PMG Post Master General
PTS Philatelic Traders' Society
RDP Roll of Distinguished Philatelists: plural RDPs
RPSL Royal Philatelic Society London
SG Stanley Gibbons
UK United Kingdom
UPU Universal Postal Union
US United States
(country in South America)
|Gilbert & Ellice||Gilbert & Ellis|
|Jeffery Matthews||Jeffrey Matthews|
|QE II||QE 11|
|Tristan da Cunha||Tristan da Cuhna|
|Left-hand page|| Right-hand
(sometimes used for a Frontispiece illustration)
|iv Reverse title-page||v Dedication|
[NB: this is not an Index, but the Chapter headings with their pagination.]
|viii Contents [cont.]||ix Foreword|
|x Foreword [cont.]||xi Preface & Acknowledgements|
|xii Preface & Acknowledgements [cont.]|
That makes a total of 12 pages in multiples of four. These preliminary
pages are subject to some condensing/expansion depending on what
is needed for each specific book.
In addition there may be up to four pages of text supplied by the Trust about itself and its work.
The next following page may well be the first page of Chapter 1 or the first page of an Introduction. In either case that page would begin on the righthand side. If this means that a white blank page arises, it is a good idea to juggle with the prelims to avoid this, possibly inserting an illustration as a Frontispiece
Where a dedication is to be included, it is usually placed on a page after the verso of the title page, that is on the right side after the page behind the title page. The overall pagination of the prelims can be easily finalized once the work is nearing completion..
ISBN (International Standard Book Number
An ISBN number (13 digits from 1.1.2007) will be allocated at the appropriate time by the Trust. This is almost the last thing to do as the books should be allocated numbers in sequential order of printing for the publisher, the Trust.
ISBN CIP (Catalogue in Publication) Form
Inclusion of ISBN CIP is an essential, as the book is then on Nielson Book Data (formerly Whitaker Information Services) who are the UK authority on books in print and issue the sequences of ISBN numbers. Neilson issue an extensive and comprehensive listing of all books in print, a listing of which booksellers generally have a copy. The Trust will complete the CIP form and this will be sent to the Author to fill in any blanks if necessary shortly after publication.
Quoted passages of text from other sources
If using more than a couple of lines of quoted material from other works, probably one of the most satisfactory ways of delineating the quote is to indent the left and right hand margins by about 2 spaces and start and finish with “.....”.
You can, if the quoted text needs highlighting or bringing especially to reader's attention - indent both margins and type in italic, but in that case do not use quotation marks at the beginning and end.
Use double quote-marks for quotations: He said “Be consistent."
If the quotation itself includes another quotation, use single quote-marks inside double ones. The paragraph above read "He said, 'Be consistent'."
The first word of the initial paragraph of a chapter is not indented.
The first word of a sentence is always spelled out, never abbreviated.
Wherever possible the use of foreign phrases in text stated in the English language is to be avoided.
Including footnotes on the page on which they appear can be intrusive and sometimes, if quite long, can take up more space than the text to which they refer. Where there are many footnotes or they are detailed notes, they should be set at the end of each chapter. Should the footnotes be very extensive, it may be preferable to set a complete section at the end of the Work before the bibliography and index. There all footnotes can be included chapter by chapter and if the index is being prepared at the end of proof-reading, so page numbers can be included to indicate where in the text the footnotes relate. They can go at the end of the body of text chapter by chapter.
References and Bibliography
Other essential components are a list of references and a bibliography. It is usual to place the list of References followed by the Bibliography at the end of the text and before the Index. References will be denoted in the text by number, thus:
Higlett when in his youth collected butterflies and was a member of the City of London Philatelic Society.2
References to books
1. Hoggarth, Norman, & Gwynn, Robin, Maritime Disaster Mail, Bristol, 2003, x + 352pp,
2. Fryer, Gavin, Higlett Bijou Bibliography, Woodham: Gavin Fryer, 1997, page 7.
3. Rossiter, Stuart & Flower. John, The Stamp Atlas. London: Macdonald, 1986, 336pp, ISBN 0-356-10862-7.
4. Fryer, Gavin, “Great Britain Definitive Forgeries 1993-2004”, Fakes, Forgeries Experts,
number 11, Copenhagen: Postiljonen, 2008, page 49.
5. West, Roger, “Zululand Specimen with Detached Triangle”, The London Philatelist, volume 117, page 172, 2008.
Bibliography listing books, articles and other sources of reference relevant to the content of the Work will usually be listed in alphabetical order for the author’s surname, stating:
Author’s surname, forename or initials, title of source shown in italics, place of publication,
name of publisher, date of publication and ISBN number.
Index to the Work
The Trust considers a good Index to be an essential. The production of an index can be done using appropriate computer software, or manually. The latter is time-consuming if to be of any use. It is the last task to do before final proof-reading of text. Insertion of cross-references within the text referring a reader to another part of the book should be seldom used and only where it has significance. Otherwise if pages and text are altered after that reference has been inserted, and no adjustment is made a reader will be thoroughly confused.
Unless numerical references under a single entry in an index are very long, the Index to be set in two columns and be set in a smaller typeface than the body of the text.
First time Authors
Authors who have not prepared a book before may find the Notes for Inexperienced Authors available from the Trust’s website helpful.
The Stuart Rossiter Trust
Contact details Corresponding Trustee: email: email@example.com
By E-mail: see this website and either complete the 'how to apply for funding' or the 'contact us' form.
Date September 2008
Trust Sponsored Book - The Type Sage Issue of France by Peter R.A.Kelly, £40.00 + p&p
AN INTRODUCTION TO THE
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by David Cornelius Price excluding postage £38.00
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THE ROYAL MARINES: Home and Abroad a Postal History 1664-1994 by Bob Swarbrick
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Fleeing From the Fuhrer
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